Planning Guide for School Assembly Shows

1. Choose a topic. James Wand has five shows to choose from: reading, anti-bullying, Red Ribbon Week, online safety and test-taking tips. Read more about James Wand’s show options.
2. Ask the school for a couple of possible dates/times. James Wand school shows are 40–45 minutes long. If you have more than 400 students, consider doing two shows back-to-back.
3. Call/email the performer to check availability and ask questions. Once you’ve agreed on a date/time, ask about special requirements. James brings his own sound system and does not require a projector or any A/V equipment. He can perform in the gym or on stage in the cafeteria.
4. Confirm the fee and ask for a discount! James does not charge for mileage. Confirm the total cost and ask about discounts — most performers offer a discount for block bookings or Title I schools.
5. Go get the money! Most performances are paid from PTA/PTO funds, but there are many sources available. See our guide to paying for assembly shows.
6. Paperwork. The performer should send a confirmation outlining all details. If your district is paying, they may require a vendor form. James does not require a deposit and usually receives a check on the day of the performance.
7. Inform the school. Make sure the program is on all calendars, share any special requirements, and reserve the performance space.
8. One week before. Email the performer to reconfirm date/time, and reconfirm with the school.
9. Day before. Double-check that the school is ready and the performance area is clear.
10. Day of performance. Reserve a parking space with a cone. Make sure the space is clear, arrange to meet the performer at the office, and have the check ready in an envelope. (Performers appreciate a bottle of water!)
11. After the performance. Write down your impression of the show and ask teachers and kids what they thought. Keep a record for the next program officer — and a kind word or online review is always appreciated.
12. Go home and have a well-deserved nap!

Most school performers are professional and easy to work with, and happy to answer any questions you might have. Feel free to email James or call 214-546-5769 any time for a chat!